MS Excel is a powerful tool that can help a fresher build a career in various fields. It is a widely used software that is essential for businesses and organizations of all sizes, and it is commonly used for tasks such as data analysis, budgeting, and project management.
Here are some fields where MS Excel is required:
- Finance: MS Excel is an essential tool for financial professionals, as it is used to create and analyze financial reports, create budgets and forecasts, and perform financial modeling and analysis.
- Marketing: MS Excel is used in marketing to track and analyze data, such as customer demographics, sales data, and marketing campaign performance.
- Human Resources: MS Excel is used in human resources to manage employee records, track employee performance, and analyze data such as turnover and retention rates.
- Project Management: MS Excel is used in project management to create and track project plans, schedules, and budgets.
- Data Analysis: MS Excel is used in data analysis to clean, organize, and analyze large sets of data. It is often used in combination with other tools, such as pivot tables and charting, to visualize and interpret data.
By learning how to use MS Excel effectively, fresher can demonstrate valuable skills and increase their employability in a variety of industries.
Here are 20 MS Excel interview questions and answers for freshers:
What is MS Excel and what are its features?
MS Excel is a spreadsheet program that is part of the Microsoft Office suite. It is used to store, organize, and analyze data. Its features include the ability to create and edit spreadsheets, perform calculations using formulas and functions, create charts and graphs, and manipulate and clean data using various tools.
What is a cell in MS Excel and what is its purpose?
A cell in MS Excel is the intersection of a row and a column in a spreadsheet. Each cell has a unique address, which is a combination of the column letter and row number. Cells can contain various types of data, such as text, numbers, or formulas. The purpose of cells is to store and manipulate data in a structured manner.
What is a formula in MS Excel and how do you create one?
A formula in MS Excel is an expression that performs a calculation on one or more cells or values. Formulas begin with an equal sign (=) and contain operators, such as + (addition), – (subtraction), * (multiplication), and / (division), as well as references to cells or values. For example, the formula =A1+B1 would add the values in cells A1 and B1.
What is a function in MS Excel and how do you use it?
A function in MS Excel is a predefined formula that performs a specific calculation. Functions begin with a function name, followed by a set of parentheses that contain the function’s arguments. For example, the function SUM(A1:A10) would add up the values in cells A1 through A10. To use a function in a formula, you can type it into a cell or use the Function Wizard by selecting the Insert Function button on the Formulas tab.
What are the different data types that can be used in MS Excel?
The different data types that can be used in MS Excel include text, numbers, dates and times, and logical values (TRUE or FALSE).
What are the different types of charts that can be created in MS Excel?
The different types of charts that can be created in MS Excel include column charts, bar charts, line charts, pie charts, scatter plots, and radar charts.
What is a pivot table in MS Excel and how do you create one?
A pivot table in MS Excel is a tool that allows you to summarize and analyze large amounts of data quickly and easily. To create a pivot table, you need to select the data you want to include, then go to the Insert tab and click on the Pivot Table button. You can then choose where you want the pivot table to be placed and customize the table by adding rows, columns, and filters as needed.
What is the purpose of the VLOOKUP function in MS Excel?
The VLOOKUP function in MS Excel is used to search for a specific value in a table and return a related value from the same row. It is commonly used to look up data from a database or list.
What is the purpose of the IF function in MS Excel?
The IF function in MS Excel is used to perform a certain action based on whether a condition is met or not. For example, you could use the IF function to display a message if a cell’s value is greater than 100, or to calculate a different result based on a certain condition.
How do you create a drop-down list in MS Excel?
To create a drop-down list in MS Excel, you can use the Data Validation feature. First, create a list of values that you want to include in the drop-down menu. Then, select the cell or cells where you want the drop-down list to appear, and go to the Data tab. Click on the Data Validation button and choose the List option from the Allow drop-down menu. In the Source field, enter the range of cells that contain your list of values.
How do you merge and center cells in MS Excel?
To merge and center cells in MS Excel, select the cells you want to merge, go to the Home tab, and click on the Merge and Center button in the Alignment group. This will merge the cells into a single cell and center the contents within the cell.
How do you create a chart in MS Excel?
To create a chart in MS Excel, select the data you want to include in the chart and go to the Insert tab. Click on the desired chart type button in the Charts group. A chart will be inserted in the spreadsheet and a Chart Tools tab will appear on the ribbon. From here, you can customize the chart by adding a title, changing the data series, and modifying the appearance of the chart.
How do you sort data in MS Excel?
To sort data in MS Excel, select the data you want to sort, go to the Data tab, and click on the Sort button in the Sort & Filter group. This will open the Sort dialog box, where you can choose the sort order (ascending or descending) and the column by which you want to sort the data.
How do you use the AutoSum function in MS Excel?
To use the AutoSum function in MS Excel, select the cell where you want the result to appear and go to the Home tab. Click on the AutoSum button in the Editing group. This will automatically add up the values in the cells above or to the left of the selected cell, depending on the location of the cell.
How do you create a formula to calculate the average of a range of cells in MS Excel?
To create a formula to calculate the average of a range of cells in MS Excel, you can use the AVERAGE function. For example, the formula =AVERAGE(A1:A10) would calculate the average of the values in cells A1 through A10.
How do you freeze rows or columns in MS Excel?
To freeze rows or columns in MS Excel, go to the View tab and click on the Freeze Panes button in the Window group. Then, select the row or column that you want to freeze. This will allow you to view the frozen rows or columns while you scroll through the rest of the sheet.
How do you hide rows or columns in MS Excel?
To hide rows or columns in MS Excel, select the rows or columns you want to hide, right-click on them, and choose the Hide option from the context menu. To unhide rows or columns, you can select the rows or columns next to the hidden ones, right-click on them, and choose the Unhide option.
What are absolute cell references in MS Excel?
Absolute cell references in MS Excel are used to fix the reference to a cell or range of cells in a formula or function. Absolute references are indicated by a dollar sign ($) before the column letter and row number, such as $A$1. This means that the reference will not change when the formula is copied or dragged to another cell.
How do you create a border around cells in MS Excel?
To create a border around cells in MS Excel, select the cells you want to add the border too, go to the Home tab, and click on the Borders button in the Font group. From the drop-down menu, you can choose the type of border you want to add, such as a full border, a bottom border, or a diagonal border. You can also customize the border by clicking on the More Borders option and using the Borders tab in the Format Cells dialog box.
How do you wrap text within a cell in MS Excel?
To wrap text within a cell in MS Excel, select the cell or cells where you want the text to wrap, go to the Home tab, and click on the Wrap Text button in the Alignment group. This will adjust the row height to fit the text within the cell. You can also adjust the row height manually by selecting the row or rows, right-clicking on them, and choosing the Row Height option from the context menu.